Project: Implementation of Invoice Scanning / Readsoft
We use the Uniteam System as a general integrated system in our group, which includes about 80 operating companies. The biggest advantage of the Uniteam System is that it offers a consolidated solution for shipping/forwarding/airfreight and warehousing activities, with a direct connection to the accounting & finance functions.
Our operating companies daily receive a number of vendor Invoices, which have to be manually entered into Uniteam. This is a time-consuming process, so we decided to look for an effective way of processing vendor debits using EDI invoicing together with a progressive way of scanning and reading-in of Invoice details using modern software.
After finding a suitable software program, we asked our Uniteam partner to deal directly with the software company to coordinate all the required technical set-up for the transfer of incoming invoices from the new program into Uniteam. Working together in close cooperation, they have resolved a method of transfer directly to the Uniteam system.
Today we are in the final phase of implementation, testing received vendor invoices and transferring them directly into the Uniteam Finance module. Invoices are then being automatically validated in Uniteam according to our rules, paired with details from operational bookings, and finally posted with a minimum of manual input.
This will save us a lot of time in the finance and accounting area, which can then be used for other demanding financial operations.